Lab Director Designation - (ELC)
The Office of Environmental Laboratory Certification must be notified as soon as possible when there is a change in Laboratory Director. The Laboratory Director is defined by Regulation 61-81, as that person that has been given the responsibility by the laboratory's governing body (owners, directors, commissioners, councilmen, mayor, board members or who so ever occupies the status of proprietor…, For changes in the Laboratory Director the following documentation must be submitted: Laboratory Director Designation Form Letter : This letter must be documented on the Laboratory's letterhead reflecting the legal name of the company. Laboratory Director Qualifications: Include pertinent work experience and training. The certificate issued to the certified laboratory documents the name of the…Reporting Guidelines - (ELC)
The information posted to this page is meant to assist laboratories in reporting data to SCDES. But keep in mind that the ultimate authority for what is acceptable and what is not acceptable resides with the SCDES program area receiving and reviewing the data. Should information contained within this site differ from permit requirements or specific instructions provided by the program area to…, Counting Rules for Membrane Filtration Methods for Coliform Bacteria, Practical Quantitation Limits (PQLs), SCDES has come up with a list of Practical Quantitation Limits (PQLs) to be used for NPDES reporting. This comes from Regulation 61-68. The PQL is defined as "the concentration at which the entire analytical system must give a recognizable signal and acceptable calibration point. It is the concentration in a sample that is equivalent to concentration of the lowest calibration standard analyzed by…, Reasonable potential exists, ": If the permit limit is 1mg/L and the DHEC PQL is 0.5mg/L and the sample result is <2mg/L, the facility is out of compliance because it cannot be determined that the sample is below 1mg/L. A zero cannot be reported on the DMR because the laboratory's PQL is 2 which is higher than 1. ", Complies with permit, ": If the permit limit is 1mg/L and the DHEC PQL is 2mg/L and the sample result is <2mg/L, the facility may report zero on the DMR because the laboratory's PQL is equal to the DHEC PQL of 2mg/L. The comments section of the DMR must indicate that a PQL of 2mg/L was used in order to report the zero. ", Out of Compliance with Permit, ": If the permit limit is 0.011mg/L and the SCDES PQL is 0.05mg/L and the laboratory reports 0.02mg/L, the facility is out of compliance because the laboratory reported a number greater than the permit limit which means the laboratory PQL is lower than the SCDES PQL. This means that the laboratory can accurately detect a sample concentration of 0.02mg/L which documents that the facility sample…, What is the facility's responsibility?, Make sure that you use a certified laboratory that can meet the published PQLs. There are many certified laboratories and they may use different equipment which would allow some to meet the PQL and others not. Make sure that the DMR form is completed properly with the certified lab ID number beside each analysis performed by the contract lab. Make sure that the correct number is reported as the…Selected Ion Monitoring (SIM) Analyses Certification
The Office of Environmental Laboratory Certification is now offering certification for Selected Ion Monitoring (SIM) for EPA Method 8260B (1,4-dioxane), EPA Method 8270D (PAHs) and Pentachlorophenol. The use of the SIM mode will be acceptable when lower quantitation limits can not be achieved in the full scan mode. Certificates will reflect this certification using the SIM designation, e.g. EPA…Equipment Safety
Lamp Equivalency Documentation, Lamp equivalency documentation is important paperwork to establish that a tanning bed is compatible with the lamps being used. It is vital to use equivalent lamps in a tanning bed to ensure that the consumer is not being overexposed to UV radiation. This documentation must be maintained by the tanning salon if lamps other than those recommended by the manufacturer are in use and will be requested…, Protective Eyewear, Protective eyewear must be used in accordance with the manufacturer's design. If the eyewear is manufactured to use straps, it must be used with straps to ensure protection from UV light. If your facility would like to offer strapless eyewear, there are FDA-compliant brands available that are manufactured to be used without straps and still offer maximum protection., Cracks in Acrylic, Over time, acrylic in tanning beds will become cracked and develop crazing (spiderweb-like cracks) from use and pressure, particularly beneath the pillow. Often these cracks are within the acrylic and are acceptable. However, you should replace any acrylic with displays cracks on the outer surface exposed to the client. These cracks compromise the effectiveness of sanitation and pose a health…, Cleaning and Sanitizing Equipment, The cleaning agents you used in your home can damage the acrylic of your tanning equipment and possibly irritate your clients' skin. Our regulations state that you must use a sanitizer that is approved for use on tanning equipment and eyewear. Some brands of sanitizer are approved only for the acrylic or only for the eyewear; others are approved for both eyewear and acrylic. Please ensure that…Indoor Tanning Fees
You Must Pay Yearly Tanning Equipment Fees, In addition to the registration fee, you must also pay a yearly tanning equipment fee of $50 per bed. Tanning bed fees are due every year on July 15*. We will send you a bill (invoice) by mail., *If your salon first opens for business during the middle of a fiscal year, that first year you will receive a prorated bill based on the amount of time your salon has been in operation., Late Payment Penalties, If you do not pay the bill for your yearly tanning equipment fees within 60 days of receiving an invoice from DHEC, you will be charged a late penalty of $50 dollars. If the fees are not paid within 90 days your registration number will be revoked and any activities permitted under the authority of the registration must cease immediately. If applicable, a reinstatement fee of $100 will be…, potential fines for violating the state's tanning regulations, . Also learn more about the, federal excise tax on indoor tanning, .Indoor Tanning Fines
If your salon violates the state's indoor tanning regulation, you could face monetary fines and/ or civil penalties based upon the severity of the public health risk created by the violation., Monetary and Civil Penalties, Violation 1st Offense 2nd Offense 3rd Offense Failure to register and/or pay any fee $500.00 $1,000.00 $5,000.00 Ultraviolet radiation burn requiring medical attention and/or equipment-related injuries $1,000.00 $2,000.00 $4,000.00 Unsanitary conditions of tanning or tanning-related equipment that could result in the transmission of communicable disease $1,000.00 $2,000.00 $4,000.00 Failure to…, Indoor Tanning Investigation/Inspection Checklist, to help ensure your tanning facility and equipment meet state requirements.Indoor Tanning Investigations, Inspections
If DHEC receives a complaint from one of your customers, our investigation may include a visit to your facility. The easiest way to prepare for an inspection of your tanning facility is to ensure that the practices of your salon are in accordance with, Regulation 61-106 -, "Tanning Facilities, .", A DHEC inspector will look in depth at your facility's practices, equipment, and documentation. We look at things like the registration status of each tanning unit in your facility, the maintenance of the tanning equipment, the policy for the use of protective eyewear, the sanitation of the protective eyewear and tanning units, the mixture of the sanitizing agent, the lamp equivalency of the…, (803) 545-4400, ., You will be required to have the following available for review during an onsite visit:, Copy of your application and approval memo. Copy of, R.61-106, Tanning Facilities Regulations, ., All eyewear, used (including disposable brands and brands for sale) and associated paperwork (instructions and 21 CFR 1040.20 certification). Information on protective eyewear sanitizer, to include mixing instruction (unless only disposable eyewear is used). Information on tanning equipment sanitizer, to include mixing instruction. Documentation of operator training requirements as indicated in Section 4.2 of, R.61-106 Tanning Facilities Regulations, ., Lamp equivalency documentation, if lamps other than the manufacturer's recommended lamps are in use. A list of potential photosensitizing substances., In addition to administrative review, we will do the following during a visit to your facility:, Check the adequacy of tanning equipment labels (presence of "Danger" statement, exposure schedule, etc). Check for cleanliness of tanning equipment and protective eyewear and that sanitation is done by an employee of the facility. Check to ensure the shocks are functioning properly (the canopy will stay up). Check for, adequacy of the acrylic, or wire mesh (no holes, large split cracks, gaps, etc.). Check to ensure that there are no cracks or tears in the vinyl pillows that would prohibit them from being sanitized properly. Ensure there is a functional emergency off switch (it may be the dial timer on the bed). Ensure the timer indications are legible and agree with those on the exposure schedule as well as ensuring the maximum timer…Indoor Tanning Regulations Overview
Before you open a tanning facility or allow customers to use tanning equipment, you must register with the Tanning Program., Why SCDES Regulates Tanning Facilities, There are more than 400 tanning facilities registered in South Carolina. DHEC regulates tanning facilities to protect customers from poor sanitation and dangerous overexposure to ultraviolet radiation. Overexposure can harm a person's health, causing everything from painful sunburn to a deadly form of skin cancer (malignant melanoma). Although SCDES staff are no longer able to inspect tanning…, complaint, or a report of an injury. As part of an inspection, we may review equipment performance, operator training, overall facility operation, sanitation, and exposure control., Are you looking to open a tanning facility?, See our easy-to-follow instructions, .Register with SCDES - Indoor Tanning
If you are planning to open a new indoor tanning salon in South Carolina, you must first register your equipment with SCDES's Bureau of Radiological Health. You must be granted a facility registration number before you begin operating your tanning equipment. Your facility must: Fill out, SCDES's Tanning Equipment Registration Form (SCDES Form #0826) (pdf), Mail the completed form to us along with a one-time $50 registration application fee (make checks payable to S.C. DHEC). Send the completed registration form and application fee to: S.C. DHEC Bureau of Radiological Health Att: Tanning Regulation 2600 Bull Street Columbia, SC 29201 When we receive your application and $50 registration fee, we will: Stamp it as 'received' Assign your facility a…, S.C. Indoor Tanning Equipment Registration Form (SCDES 0826) (pdf)Report These Changes
Tanning Report of Change Form, You are required to report these changes to SCDES:, Change of Address, Phone Number, Contact Information, S.C. regulations state that you should notify SCDES in writing within 30 days of a change in address, phone number or other contact information. Please indicate the name of the salon and both the old and new contact information in your request. See, Contact Us, ., Change of Ownership, If you recently sold your salon, please notify SCDES in writing within 30 days of the sale. Please include the new owners name and contact information., Transfer of Registration Not Allowed, S.C. regulations do not allow you to transfer your SCDES registration number and approval to a new owner or from one tanning facility to another tanning facility. See, Contact Us, ., Addition or Removal of Tanning Beds, S.C. regulations state that you must notify DHEC in writing within 30 days of adding or removing a tanning bed from your salon. If you are adding or removing a bed, please provide DHEC with the: Manufacturer's name Model Serial number Manufacture date. In addition, if you are removing a bed from your facility, please: Provide the name of the recipient of the tanning equipment. This may be an…, Contact Us by Mail, Indoor Tanning Section Radiation Protection Program SCDES 2600 Bull Street Columbia, SC 29201, Phone, Fax, Radiation Protection Program Phone:, (803) 545-4400, Fax: (803) 545-4412